EduSphere: IT & Security Overview — Printable Slide Deck
Three independent systems. One review.
How TrackStudents, PaperGrade and SkillProof operate, protect student information and fit into a school's IT review.
What this presentation covers
- How the suite is organized
- How each application is accessed
- Roles and sign-in at a glance
- Student privacy and data separation
- Reporting, onboarding and IT review
- How to request detailed documentation
The EduSphere website points to three separate systems
EduSphere site
Marketing, presentations and IT information. No student data.
TrackStudents
trackstudents.org — classroom documentation.
PaperGrade
papergrade.app — assessments and grading.
SkillProof
skillproofedu.com — skills and career readiness.
What the suite does and does not do
Does
- – Offer three complementary applications
- – Let schools adopt one, two or all three
- – Provide one place to learn and review
Does not
- ✓ Share a student database
- ✓ Provide one sign-in across products
- ✓ Sync student records automatically
Browser-based, nothing to install
Web applications
Each product runs in a modern browser.
Encrypted connections
All three use HTTPS.
Own domains
Allow each product's domain in the content filter.
TrackStudents roles
Administrator & Teacher
School oversight and classroom documentation.
IA, Learning Support, PCA
Access limited to assigned students.
Student Kiosk
Limited sign-out screen. Students don't sign in to the staff app.
PaperGrade roles
Teacher
Signs in to create, publish and grade.
Student
No account; joins by code, link or QR.
Answer keys
Visible to the teacher only.
SkillProof roles
Instructor
Manages classrooms, grading and verification.
Student
Signs in to see their own record.
Supervisor
Invited only; sees only their own students.
Sign-in, product by product
- Each product has its own sign-in
- Staff sign in before seeing student information
- What a user sees depends on role and assignment
- Sign-in in one product grants nothing in another
- Detailed sign-in options covered in each product review
Separation at every level
Product
Each product stores its own data.
School
Each school's data is kept separate.
Classroom
Classrooms limit who sees which students.
Role
Roles and assignments limit it further.
Shared privacy principles
Collect less
Each product avoids unnecessary student information.
Not sold
Student data is not sold.
School-controlled
Schools decide who has access.
Designed to support school responsibilities
The products are designed to support schools in handling education records consistent with FERPA-related responsibilities.
- No claim of certification is made
- Schools remain responsible for their own compliance
- Vendor certifications belong to the vendor, not EduSphere
Protections in place
- Encrypted connections for all three products
- Encryption at rest where the hosting provider supports it
- Sign-in required for staff access to student records
- Role- and assignment-based access
- Records of changes where the product supports it
Each product reports on its own data
TrackStudents
Timelines, date-range reports, admin patterns.
PaperGrade
Assignment results and teacher PDF reports.
SkillProof
Gradebook, verified skills, hours and portfolios.
How a school gets started
Choose
Select one, two or all three products.
Review
IT and privacy review each product.
Pilot
A small group of teachers starts.
Expand
Add classrooms and departments.
A suggested IT review checklist
- Allow each product's domain
- Confirm device and browser compatibility
- Review roles and who will hold them
- Review privacy and data-handling information
- Request detailed documentation if required
Things to plan for
- Products are adopted and reviewed independently
- Rosters are set up in each product separately
- Training is product-specific
- Start with the product that solves the most pressing need
Frequently asked IT questions
One login for all three?
No. Each product has its own sign-in.
Shared student database?
No. Each product stores its own data.
Is data used to train AI?
TrackStudents states it is not. Ask for each product's documentation.
Requesting more detail
- Product-level Systems Architecture decks are public
- Detailed technical and privacy documentation by request
- Requests handled during administrator onboarding
- Provide your district's questionnaire if you have one
EduSphere IT at a glance
- Three independently operated applications
- No shared database, sign-in or student records
- Encrypted, role-based, school-separated
- Designed to minimize student information
- Detailed review available on request
Start your IT review
Schools requiring additional technical, privacy, or security documentation may request a more detailed review during the administrator onboarding process.